Table of Contents

What is a Transcript?
What is Academic Transcript
When Should You Apply for your Transcript?
When To Apply for a Transcript
How to Apply for a Transcript
How Much for Transcript Application?
Where Can I Process my Transcript?
How Does a Transcript Look Like?
Sample of a Transcript
How do I Get my Students Copy of Transcript
Why is a Transcript Needed?
How do You Submit a Transcript to a Job Application?
How do I Send my Transcript to WES?
How to Write a Letter for Application for Transcript?
Example of a Transcript Application Letter
Sample of a Transcript Application Letter
What is a Transcript for Job Application?
What is Included in a Transcript?
How Long does it Take for a Transcript to be Sent?
What Happens if Transcripts are Late?
What Happens if I don’t submit my Transcripts?
How do You Send Transcripts Electronically?

Transcript Recipients Addresses In Nigeria

An academic transcript is one of the requirement to be granted admission for a continued study either through transfers or postgraduate studies.

The need for a transcript is to further confirm your acclaimed previous academic performance. The academic transcript details all your academic performance all through your stay in an institution. It is basically the compilation of all results from 100 level to final year.

During a postgraduate admission process, the transcript is needed to assess your qualification. Take for instance, if a minimum acceptable CGPA for an institution is 2.50 which is second class lower benchmark, and you claimed in your application that you have passed that benchmark, thus making you eligible to apply. The transcript will reveal if truly you are worthy of your acclaim.


What is a Transcript?
Also: What is a Transcript of a Degree
What is Meant by Transcript
Transcript Meaning
Transcript of Records

A transcript, also an academic transcript, transcript of records, is a document that detailed the academic performance of a graduate of an institution. The transcript contains the full credentials of a graduate, such as student name, name of institution, the list of courses offered and grades scored in them, the total GPA and CGPA are all reflected.
This includes courses and grades for all levels till final year. The academic transcript is a true copy of the graduate’s overall performance in an institution.

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What is Academic Transcript
Also: What is University Transcript

An academic transcript or university transcript refers to the same thing. As defined above, an academic transcript is a document that detailed all the school examination recordings of a student.


When To Apply for a Transcript
Also: Do You Send Transcripts before or After Applying for Studies/Job
Can You Send your Transcript After Application?

For a postgraduate programme, the proper time to apply for an academic transcript is immediately after applying for the postgraduate programme. Upon application, the university present applicants a recipient address which is the postgraduate office that the transcript it to be sent to.

Some persons thought that postgraduate applicants are to apply for their transcripts after admission. Unfortunately, this is wrong. You are to apply immediately after processing your postgraduate form. In fact, you should process both same day or same week.

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How to Apply for a Transcript
Also: How to Get Transcript

To apply for your transcript, you need to go back to the university you graduated from. If however, you are far away, you can connect online with someone who is around the university environment to help you apply in proxy.

The university have their unique procedure of applying for a transcript. For instance, the Niger Delta University transcript application procedure entails paying the transcript fees online, printing out the receipt, going to the bursary office to confirm the receipt, writing a transcript application letter as sampled below, attaching the letter to the confirmed receipt and submitting at the registrar’s office.

The registrar’s office then sign, approve and send to the exams and records office who are having student’s records. They process the transcript and send back to the registrar’s office who in turn send via courier or mail to the designated address. Some universities do not give students’ copies of transcripts. They only send to the address on behalf of the applicant.

How to apply for an academic transcript may differ from one university to another. It behooves on the applicant to beseech the particular university and make inquiries on how to apply for such university’s transcripts.

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How Much for Transcript Application?
Also: How Much Does it Cost to Order for Transcript

Cost of transcript application differs significantly from one school to another. For the Niger Delta University, transcripts within the university cost N5,000. Transcripts within Nigeria cost only N20,000, while transcripts going outside Nigeria cost N50,000 only.

Meanwhile, processing of each of the above is N2,000. Please note that this applies to the Niger Delta Universit, Bayelsa State, Nigeria only.
If you visit your university’s office designated to handle transcripts, they will direct you and give you the total cost of processing transcript there.


Where Can I Process my Transcript?

Transcript is processed in the university/school you graduated from. Since it is a records containing test scores, it is only in a school you have attended you can actually get it.

There are certain offices that process transcripts for applicants in a university. In some schools, it is the senate office that processes transcripts. In some other schools, the exams and records handles it. Yet, in other schools, the departments handles transcripts processing. So, contact your school to know which office handles transcripts there.

In the Niger Delta University, transcripts are processed at the exams and records office. Although you have to pay online and apply at the registrar’s office.


How Does a Transcript Look Like?

A transcript outlook differs from institutions to institutions. In many universities, a transcript page contains only one semester details. So, if you majored in a four year programme, you will likely get 8 pages transcript with a cover letter totaling 9 pages.

The transcript contains all your academic records and is tabulated like normal university results. Each page may also carry special university seal/signature as a mark of originalty.


Sample of a Transcript
Also: What does an official college transcript look like?
Transcript of records sample

Sample of an academic transcript


How do I Get my Students Copy of Transcript
Also: How do I Get my Transcript?

To get a copy of your transcript, visit your school and apply for a copy of your transcript. If your school does not release students’ copy of transcript, there may be issues in your application if the process requires you to uplod it yourself.

If this happens, you may want to write an appeal letter to the office of the Vice Chancellor to allow you have a true copy of your transcript.

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Why is a Transcript Needed?
Also: What is Transcript Used For
What is the Use of Transcript?

A transcript is needed for confirm acclaimed academic records. If you claim in an application that you graduated with a specific grade, the transcript will specify if you are actually right or wrong.

Outside academic needs, a transcript may also be needed for job application processing. The employees will use your academic transcript to see the areas where you are good at.
Transcript are often needed for further studies. That is, if you are transfering from one university to another, the new university will request for your transcript to confirm your acclaimed performance in your previous school if you are worthy to be accepted into the new university.

You may also be requested to process your transcript if you are applying for a postgraduate studies. The transcript enable the postgraduate school or firm intending to employ you to process your admission/job by ascertaining if you qualify for the intended programme.


How do You Submit a Transcript to a Job Application?

To submit a transcript for a job is not a difficult issue. All you need to inquire from the firm accepting applications is the medium of submission.

If they say email, then get the email address from the firm and your transcript ready, scan the transcript to your computer, login to your mail, click on compose mail, insert the email address and upload the transcript to your compose mail wizard and send.

If the submission is physical at the firms office, then kindly request for your copy of the transcript from your school and submit at the designated office.

If your school would not grant you a copy of your transcript as it is done in many universities, then apply to your school that your transcript should be sent to your other school/employer’s address. Again, some universities may not send a transcript for job employment.

What they will do is to confirm your certificate if it is valid. So, your employer is expected to send your certificate which you used to apply for the job over to the school. The school confirms the status of the certificate and send back to the employer.

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How do I Send my Transcript to WES?
Also: How to Send Transcript to World Education Service

To send your transcript to WES (World Education Service), you have to apply to your university. Go to your university and apply for your transcript.

In the letter for application for transcript (sampled below), you have to specify the address the transcript is going to. The university will get the transcript there. WES do not actually allow applicants to send transcript themselve. So, the university does that.

Just apply to your university and ensure you give the university the right address. World Education Service (WES) have branches in many countries such as Canada, UK, US, etc.


How to Write a Letter for Application for Transcript?
Also: How to write a Transcript Request Letter
How do I Write an Application for a Transcript
How do I Ask for a Transcript?
How do You Ask for a College Transcript?

Download Example of Transcript Application Letter

To write a letter for transcript, please take note of the following:

1. The transcript letter must contain 3 addresses. Your address (sender), the undergraduate school address (the school to process the transcript) and the recipient address (the new school receiving the transcript).

2. The Recipient address must be complete. Especially for transcripts going aborad, there is need for a contact to call if the courier is somehow misdirected.

3. You must track your transcript processing progress.

Follow the following procedure to complete your transcript application letter

Insert your address to the right top

Insert the address of the school/office to process your application under the first address but this time, to the left.

Insert the title of the letter. I.e. APPLICATION FOR TRANSCRIPT.

Complete the body of the letter with your details to be used to identify you like full name, department, faculty and matriculation number.

Instruct the school to send the transcript to an address.

State the address the transcript is going to.

Add salutation

Close your letter.

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Example of a Transcript Application Letter
Also: Application Format for Transcript
Application Form for Academic Transcript

Below is an example of a transcript application letter:

Example 1: Example of transcript application letter

Department of Voc. & Tech. Edu.,
Faculty of Education,
Niger Delta University,
Wilberforce Island,
Bayelsa State.
10th December, 2020.

The Registrar,
Niger Delta University,
Wilberforce Island,
Bayelsa State.

Sir,

APPLICATION FOR TRANSCRIPT

With reference to the subject matter overleaf, I, Onoriode Akpojiyovwi Emetekpokpo, with Matriculation number UG/10/1127, of the Department of Vocational and Technology Education, Faculty of Education, hereby apply for my transcript to be sent to the address provided below:

The Dean,
Postgraduate School,
Niger Delta University,
Wilberforce Island,
Bayelsa State

I look forward to a positive response.
Many thanks.

Onoriode Akpojiyovwi Emetekpokpo
08060693021

 

Example 2: Example of transcript application letter

Department of Voc. & Tech. Edu.,
Faculty of Education,
Niger Delta University,
Wilberforce Island,
Bayelsa State.
10th December, 2020.

The Registrar,
Niger Delta University,
Wilberforce Island,
Bayelsa State.

Sir,

APPLICATION FOR TRANSCRIPT

I, Obukohwo Omotejohwo, with Matriculation number UG/10/1127, Department of Vocational and Technology Education, Faculty of Education, hereby apply for a student’s copy of my transcript.

I look forward to a positive response.

Many thanks.

Obukohwo Omotejohwo
08060693021


Sample of a Transcript Application Letter

Below is a sample of a transcript application letter or a transcript request letter


What is a Transcript for Job Application?

A transcript for job application refers to a document detailing your academic performance from the beginning of your studies till the end. Employees may require academic transcript to process job applications.

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What is Included in a Transcript?

The content of a transcript include academic records such as name of student, name of school, list of courses and grades scored in them, GPA, and CGPA. The transcript is an attestation that serve as a backing for your academic performance.


How Long does it Take for a Transcript to be Sent?

There is no specific time for a transcript to be sent to the destination. If your institution is very fast, it may take only one week to leave the institution – courier time notwithstanding. The average time for processing transcript in the Niger Delta University, Bayelsa State, Nigeria is 2 weeks.

However, it is advisable that applicants track their transcripts to ensure their university process it on time, else some universities are very slow when processing transcripts.

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What Happens if Transcripts are Late?

If your transcript arrive late at the destination, it will depend on the level of lateness. If it is late but there is still time, you may be considered for the review. But if the lateness is outside the timeframe for the review, then there is possibility that you may miss out of the review and consequent admission/job.


What Happens if I don’t submit my Transcripts?

What will happen if you do not submit your transcript is that there may be no admission or job consideration because there is no proof to back your academic claim. If the institution gives 100% priority to the transcript, you may miss out of the process.


How do You Send Transcripts Electronically?

To send transcript electronically means to send a transcript via email. If an organization require you to send your transcript electronically, they will give you an email address to send the transcript to. With this email handy, you will need to login to your email.

Then click on COMPOSE, insert the institution’s email into the recipient’s email bar, type your heading, peruse to find the attach file icon, search for your transcript which you must have scanned already and saved into your computer, then upload the files and send. If you cannot follow the process, it is advisable to seek the help of a cafe attendant.

 

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