The following information has been published to guide freshers entering the university. It is believed that many of these new students lack adequate knowledge of what happens in the university, hence, we strive to provide information in bits to aid them all through.
The university is structured in a way that as vast as it can be, administration becomes very easy and comprehensible. In this pub, the functions of the Dean and Head of Department (HOD) is elucidated.
The various Faculties of the Niger Delta University, like many other academic institutions are hierarchically structured to aid administrative flexibility. Hence, the Faculty is headed by the Dean.
The Faculty Dean
The Dean is the most senior officer at the Faculty level. In simple terms, especially as it concerns the freshers, the Dean signs various documents for the freshers. one of such first document is the course enrollment form. Whenever a fresher needs the services of the Dean, either in scholarship form signing or otherwise, such student tender the document to be signed at the Dean’s secretary’s office. The secretary takes it to the Dean, sign and bring it back to the student. In most cases however, the student may be asked to return at a more convenient time. This can happen when the Dean is indisposed. In formal terms, according to the Law of the Niger Delta University (2000), the following functions of the Dean of Faculty have been entrenched and lifted wordedly:
(1) The Dean of the Faculty shall be a professor elected by the Faculty Board and such Dean shall hold office for a term of two years. He shall be eligible for re-election for another term of two years after which he may not be elected again until two years have elapsed.
(2) If there is no professor in a Faculty, the Dean of the Faculty shall be appointed by the Vice-Chancellor on the basis of seniority.
(3) The Dean of a Faculty shall exercise general superintendence over the academic and administrative affairs of the Faculty. It shall be the function of the Dean to present to convocation for the conferment of degrees persons who have qualified for the degree of the University at examinations held in the departments of learning for which responsibility is allocated to that Faculty.
(4) The Dean shall be the Chairman at all meetings of the Faculty Board when he is present and he shall be a member of all Committees and other boards appointed by the Faculty.
(5) There shall be a Committee to be known as the Committee of Deans consisting of all the Deans of the several faculties and that Committee shall advise the Vice-Chancellor on all academic matters and on particular matters referred to the University Council by Senate.
(6) The Dean of the Faculty elected by virtue of subparagraph (1) of this paragraph may be removed from office for good cause by the Vice-Chancellor supported by the Faculty Board, after a vote could have been taken at a meeting of the Board, and in the event of vacancy occurring following the removal of a Dean, an acting Dean, may be appointed by the Vice-Chancellor provided that at the next Faculty Board meeting an election shall be held for a new Dean.
(7) In this article, “good cause” has the same meaning as in section 18 (3) of the Law.
Heads of Departments (HODs)
As the name implies, the Heads of Departments oversees the day-to-day academic welfare of the different Departments. The HOD is the most senior officer at the Department level. According to Daramola and Amos (n.d.), the Department is the engine room for all academic activities and has the primary responsibility for the training of students using a curriculum approved by the university senate. The curriculum used as a guide for training of students in the various programmes is expected to be a dynamic document that responds to changing realities and needs of the society and meet internationalization requirements. Hence, it is subject to regular review which may involve changes. Any change in the curriculum should normally originate from the department, but does not become operational until it is approved by the senate. It must be discussed at the departmental board meeting and then presented by the head of Department to the Faulty for deliberation and approval after which it become a matter for the school.
Some of their functions includes:
- Allocation of courses,
- Supervision of subordinates,
- Supervision of examination and grading system
- Exercise of Discretion
- Serve as a representative of the Department in various committees he is so nominated…
The Faculty Board
The Faculty Board consists of the Dean of Faculty, the persons severally in charge of the departments of the Faculty, such of the teachers assigned to the Faculty and having the prescribed qualification as the Board may determine; and such persons whether or not members of the University as the Board may determine with general or special approval of the Senate. The Faculty Board…
- regulate the teaching and conduct of examinations connected with the subjects assigned to the Faculty;
- deal with any other matter assigned to it by Statute or by the Vice-Chancellor or the Statute; and
- advise the Vice-Chancellor or the Senate on any matter referred to it by the Vice-Chancellor or the Senate.
The quorum of the Board shall be eight members or one-quarter (whichever is greater) of the members for the time being of the Board and subject to the provisions of this Statute and provisions made by regulations in that behalf, the Board may regulate its own procedure.
The Vice-Chancellor shall appoint the persons in charge of the branches of the Faculties, Institutes and Centres, and determine the duration of their tenure.
The office of the faculty officer is another important office that university freshers must know. This is because it is in this office year one students open their faculty files. They also get their matriculation gowns, Faculty journals along with other relevant functions carried out in this office. The Faculty officer is responsible for overseeing all the functions at the Faculty General office. The Faculty officer is next to the Dean at the Faculty level.
Daramola, A. G. & Amos, T. T. (n.d.). Management and leadership in Nigerian universities. Retrieved 10th June, 2018, from https://www.futa.edu.ng/journal/home/downloadpdf/paper_6_1510231103
The Law of the Niger Delta University (2011-2015).